postPerspective

Deadline Date Checklist

Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.

Date

Required Order Form

Section

3 June

Lead retrieval systems (Early Bird advance rate)

Official Contractors

7 June

Conference Locator ad space reservation

Promoting Your Company

7 June

Exhibitor Convention Center Meeting Room Request Form (for inclusion in printed materials)

Registration, Hotels, Travel, and Meeting Rooms

7 June

Exhibitor Tech Talk Request Form (for inclusion in printed materials)

Promoting Your Company

13 June

Pre-registered media list will be available

Promoting Your Company

15 June

Conference Locator final materials due

Promoting Your Company

17 June

Exhibitor Hotel Meeting Space Request

Registration, Hotels, and Meeting Rooms

24 June

Exhibitor Appointed Contractor: “Notice of Intent to Use EAC” Form and the Certificate of Insurance Information due

Rules & Regulations

27 June

Exhibitor Suite Request Form

Registration, Hotels, Travel, and Meeting Rooms

29 June

Freeman furnishings, carpet, rental exhibits, accessories, installation and dismantling labor, freight handling, signs/graphics

Official Contractors

29 June

Third-party authorization

Official Contractors

29 June

Discount deadline for electrical services – Freeman

Official Contractors

5 July

Incentive pricing deadline for internet orders received with payment

Official Contractors

8 July

Lead retrieval systems (advance pricing deadline)

Official Contractors

12 July

After this date, one night's room and tax are non-refundable

Registration, Hotels, Travel, and Meeting Rooms

12 July

All changes and cancellations are to be made directly with assigned hotels

Registration, Hotels, Travel, and Meeting Rooms

13 July

Freeman Exhibit Transportation & Freeman International Exhibits Transportation – deadline date
for shipments to arrive at the Freeman Warehouse

Official Contractors